Middle School Receptionist

New York, NY

Full Time

Mid Level

School Receptionist - Middle School

The Middle School Receptionist is the first point of contact in the building. The Front Desk/Reception area is often a hub of activity, especially at the beginning and end of the school day, and it is the first impression many visitors have of CGPS which makes it imperative to have a keen eye for detail, a welcoming and calm demeanor, and the ability to multitask. This is a full-time, 12-month position. The Receptionist reports to the Division Director.

DUTIES AND RESPONSIBILITIES:

Daily Arrivals: Receptionist should be fully aware of those entering and exiting the building, ensuring that students are being dropped off in an appropriate manner, minimizing distractions, etc.
Daily Dismissals: Receptionist should be fully aware of those entering and exiting the building, ensuring that students who are self-dismissing are allowed to exit the building alone and all others have appropriate pick ups, etc.
Greets all individuals entering the building respectfully and professionally, having them sign in and directing them appropriately
Ensure all persons entering the building are either authorized with a school-issued ID or provided with a temporary ID card
Answering phone calls in a pleasant, professional, and informed manner; providing information to the callers, screening/forwarding calls to the appropriate individuals
Organize and maintain receptionist area including closet and keep inventory of supplies
Present a professional and helpful demeanor to reflect the tone of the school
Knowledge of Envoy, Ruvna, and Veracross systems
Attentive to the needs of every student; remembering names and faces.
Assist with attendance operations, tracks student tardiness, etc.
Be knowledgeable in emergency protocols (fire drills, lockdowns, etc.)
Provide assistance to faculty and staff during emergencies
Assist in the delivery and distribution of all mail/parcels that arrive at the middle school
Handles basic clerical tasks such as filing, typing, data entry, photocopying, making labels, mailings (sorting, stamping mail accordingly); depending on the needs of the school, this administrative work may include work from other divisions/departments
Provides support for divisional event preparation, including creation of nametags, mailing campaigns, etc.
Reserves and coordinates buses for divisional field trips
Additional duties as assigned by the Divisional Director or Head of School

QUALIFICATIONS:

Excellent technology skills, including experience with Google Workspace, (Veracross experience a plus)
Ability to learn new software quickly, attentive to detail, accurate, data-oriented;
Exercises good judgment and works well in a fast paced environment
Excellent interpersonal skills and enthusiasm for interacting with the School's diverse constituencies
Great attention to detail, with student safety at the forefront
Dependable with respect to confidentiality and policies
All receptionists shall be trained in First Aid/CPR/AED at a minimum of every two years and a preference of every summer

WORK HOURS:

45 hours a week (includes 5 hours of overtime), weekend hours may be needed
Shifts are generally 7am-4pm, schedule modifications may be made according to school needs
OT eligible, salaried non-exempt

COMPENSATION:

The salary range is $25-$35 an hour.

We also offer a warm and supportive culture as well as exceptional benefits including but not limited to:

Comprehensive medical, dental & vision plans with a free medical coverage option for employee only coverage
Free vision coverage
Flexible Spending Accounts for Medical, Dependent Care, Parking & Transit
8% Annual Employer Contribution to retirement after one year of full time service
Basic Life Insurance
Enhanced Short Term Disability Coverage
Long Term Disability Coverage
Low cost additional benefits including voluntary life insurance, critical illness coverage and pet insurance
Additional Aflac policies
Free breakfast & lunch when school is in session
Discounted parking
Generous holiday schedule, sick and personal time

CGPS MISSION STATEMENT:

CGPS nurtures each student’s unique passions and talents inside and outside the classroom, unifying and inspiring members of its community in a rigorous but relaxed learning environment, preparing them for the finest colleges and instilling in them the confidence, ethical values and sense of purpose to embrace challenges, to achieve their dreams and to improve the world.

Columbia Grammar & Preparatory School is an equal employment opportunity employer. Employment on the basis of race (including hairstyle), color, religion, creed, ancestry, sex, sexual orientation, gender and gender identity, gender expression, national origin, alienage, age, pregnancy, marital/partnership status, immigration or citizenship status, status as a veteran or active military service member status, disability, genetic predisposition, status as a victim of domestic violence, prior arrest or conviction record, caregiver status, credit history, salary history, unemployment status, sexual or reproductive health decisions, or any other characteristic or status protected by applicable law (collectively, the “Protected Characteristics”).

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